MCQ
Writing — Circulars and Notices MCQ - Practice Questions with Answers
Solve 15 Writing — Circulars and Notices questions for RAS/RPSC preparation.
Practice questions
Q1Choose the correct opening block for an examination-style notice issued by the Office of the Principal of a college to announce a change in library timings.
A formal notice should begin with the issuing authority, the label NOTICE, a clear heading, and the date. The cue is an official college announcement about changed library timings. Option A alone gives a notice-style opening block; the other options use personal-letter, application, or formal-letter formats.
Q2Match List I with List II and choose the correct option. List I: 1. Notice 2. Circular 3. Agenda 4. Minutes List II: a. List of points to be discussed in a meeting b. Official announcement displayed on a notice board or issued to a defined group c. Written record of decisions and proceedings of a meeting d. Internal instruction or information circulated to several concerned persons or units
A notice is an official announcement displayed or issued to a defined group; a circular is an internal message circulated to several concerned persons or units; an agenda lists meeting discussion points; minutes record meeting proceedings and decisions. These definitions cue the pairings 1-b, 2-d, 3-a, and 4-c. Option A is therefore the only correct match.
Q3Assertion (A): A circular may be addressed to all branch managers of an office for implementing a new attendance rule. Reason (R): A circular is used to send a common official instruction to several persons or units at the same time. Choose the correct option.
A circular is used for a common official instruction sent to several persons or units at the same time. The cue is the new attendance rule addressed to all branch managers. Since this is exactly the kind of group instruction a circular carries, both A and R are true, and R correctly explains A; hence Option A alone is correct.
Q4In a notice about a lost student identity card, which set of details is most essential for quick identification and return?
A lost-and-found notice must be brief but must include details that help identification and return. The cue is a lost student identity card, so the notice needs the student's identity, card particulars, where and when it was lost, and how to contact the owner. Option D alone gives these necessary action details. The other options provide irrelevant personal information, only a heading and reward, or unrelated school material.
Q5Statement 1: A notice for a school event should mention the event, date, time, venue, eligibility or audience, and the issuing authority. Statement 2: A notice should normally be written in a personal conversational style with greetings and emotional appeals. Statement 3: A circular may be sent to a defined group, such as all branches, departments, or staff members, to communicate a common instruction. Which of the above statements are correct?
Formal notices and circulars require relevant facts in an impersonal, official style. The cues are the event-notice details in Statement 1 and the defined recipient group in Statement 3. Statement 1 is correct because an event notice must tell readers what, when, where, for whom, and by whose authority. Statement 3 is correct because circulars communicate common information or instructions to a defined group. Statement 2 is wrong because notices normally avoid greetings, chatty language, and emotional appeals. Therefore, only Statements 1 and 3 are correct.
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More questions
6Which statement correctly distinguishes the usual purpose and audience of a circular from those of a notice in formal office writing?
7Statement 1: A notice should be brief, clear, and written in formal language. Statement 2: A notice should normally include casual remarks and personal greetings to make it friendly. Statement 3: A notice should mention essential details such as date, time, venue, and concerned persons whenever these are relevant. Which of the above statements is/are correct?
8Statement 1: A circular should usually be written in a clear, official, impersonal tone. Statement 2: A circular may include action points, deadlines, and the officer or section responsible for compliance. Which of the following is correct?
9Assertion (A): A formal notice should normally be drafted in the first person singular, such as "I am informing you all" or "I request everyone". Reason (R): A formal notice should be brief, impersonal, and clear enough for the reader to know the required action.
10Assertion (A): A notice announcing cancellation of a scheduled office meeting should clearly mention the meeting being cancelled and, if available, the next date or the authority to contact. Reason (R): Notices are meant to provide concise, actionable information to the concerned readers.
11Which of the following is the most suitable opening line for a formal circular issued by a college principal to all departments announcing revised library timings effective from 10 June 2026?
12A school office has to issue a formal notice informing all Class XII students that the Chemistry practical examination will be held in the Chemistry laboratory on 18 July 2026 at 10:00 a.m. Which draft opening and first sentence are most suitable?
13List I gives parts of a circular/notice. List II gives their purposes. Match them correctly. List I: 1. Heading 2. Date 3. Body 4. Signature/designation List II: a. Shows authority and responsibility for the communication b. States the subject at a glance c. Gives the actual information, instructions, or request d. Fixes when the document was issued
14List I gives parts of a formal notice. List II gives their functions. Match them correctly. List I: 1. Heading 2. Date 3. Body 4. Signature/name List II: A. States the main information in brief B. Shows when the notice is issued C. Identifies the person issuing it D. Gives the subject or event in a few words
15Which statement correctly describes the main purpose of an office circular?