MCQ
Writing — Tenders (format & conventions) MCQ - Practice Questions with Answers
Solve 15 Writing — Tenders (format & conventions) questions for RAS/RPSC preparation.
Practice questions
Q1Assertion (A): The language of a tender notice should be formal, concise, and free from emotional appeal. Reason (R): A tender notice is meant to invite comparable bids on stated terms, not to persuade suppliers through personal requests.
A tender notice is official writing, so its language should be formal, concise, precise, and impersonal. The reason correctly describes the purpose of tendering: inviting comparable bids on stated terms rather than using emotional appeals. Therefore, both A and R are true, and R correctly explains A, so option D is correct.
Q2Match the tender-notice expression in List I with its correct purpose in List II. List I: 1. Earnest money deposit 2. Tender opening date 3. Prescribed form 4. Right to reject List II: P. Date on which received bids may be opened Q. Official format in which the bid must be submitted R. Amount taken to show the bidder's seriousness S. Clause allowing the authority not to accept a bid Choose the correct matching:
Tender notices use fixed administrative expressions. The cues are the standard meanings of the four terms: earnest money deposit is the amount showing the bidder's seriousness, tender opening date is the date for opening received bids, prescribed form is the official submission format, and right to reject is the authority's clause for not accepting a bid. Therefore, option B alone gives the correct sequence: 1-R, 2-P, 3-Q, 4-S.
Q3Read the statements about official tender notices. Statement 1: A tender notice may state that the authority reserves the right to accept or reject any tender without assigning reasons. Statement 2: A tender notice should promise that the contract will be awarded only to the bidder quoting the lowest rate. Which option is correct?
An official tender notice may include a reservation clause allowing the authority to accept or reject any tender without assigning reasons. The cue is the absolute word 'only' in Statement 2. Statement 1 is correct, but Statement 2 is incorrect because the lowest quotation alone does not guarantee award; eligibility, specifications, documents, quality, compliance, and administrative discretion may also matter. Therefore, only Statement 1 is correct.
Q4Assertion (A): In a tender notice, bidders are often instructed to submit their offers in a sealed cover. Reason (R): A sealed cover helps preserve fairness and confidentiality until the specified opening time. Choose the correct option.
In an assertion-reason item, both A and R are true, and the reason correctly explains the assertion. Therefore option B is correct.
Q5Which of the following details is NOT normally included as a condition in a well-drafted official tender notice?
A tender notice should state operational details such as the authority, deadline, submission conditions, and earnest money deposit when required. The cue is the phrase 'NOT normally included'. Option B alone is not a normal tender condition because official authorities do not give a personal guarantee that the lowest bidder will always get the contract; eligibility, compliance, quality, and discretion may also matter.
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More questions
6Read the statements and choose the correct option. Statement 1: In a tender notice, the mode of submission may be stated as "sealed tender" to indicate that bids must be submitted in closed envelopes. Statement 2: A tender notice should normally encourage bidders to disclose their quoted rates publicly before the last date of submission.
7Match the tender-notice expression in List I with its usual purpose in List II. List I: 1. Earnest money 2. Tender form fee 3. Opening of tenders 4. Specifications List II: a. Technical details of the goods or work required b. Amount deposited to show seriousness of the bidder c. Charge for obtaining the prescribed tender document d. Time when submitted bids are examined Choose the correct matching.
8Which of the following is the correct formal heading for a notice inviting competitive bids from suppliers for office stationery?
9Which of the following sentences is NOT suitable in a formal tender notice?
10A government school has to invite sealed bids from suppliers for laboratory equipment. Which heading is most appropriate for the official tender notice?
11Match List I with List II and choose the correct option. List I: 1. Tender fee 2. Earnest money deposit 3. Specifications 4. Opening date List II: a. Technical description of goods or work required b. Non-refundable cost of tender documents c. Date and time when received bids are opened d. Security amount submitted with the bid
12A clerk is drafting a tender notice for repairing office furniture. Which detail is essential to tell bidders the final point up to which their tenders will be accepted?
13A Municipal Board wants to invite sealed bids from eligible firms for repairing office furniture. Which opening line is the standard formal opening for its tender notice?
14In a tender notice, the instruction 'The sealed envelope should be superscribed with the name of the work' means that the bidder should:
15Which of the following details is least appropriate in the body of an official tender notice for annual maintenance of office computers?