MCQ
Basic Computer: MS Office Common Features MCQ - Practice Questions with Answers
Solve 24 Basic Computer: MS Office Common Features questions for RAS/RPSC preparation.
Practice questions
Q1Consider the following statements about the common interface of MS Office applications. Statement I: The Ribbon organises commands under tabs such as Home, Insert and Review. Statement II: The Quick Access Toolbar is used for frequently used commands such as Save, Undo and Redo. Which of the following is correct?
Both statements describe common interface elements in modern MS Office applications. The Ribbon is the band of commands arranged through tabs such as Home, Insert, Page Layout or Review, depending on the programme. It helps users find related tools in groups. The Quick Access Toolbar is a small toolbar meant for commands a user may need often, such as Save, Undo and Redo; it can usually be customised. Since Statement I correctly describes the Ribbon and Statement II correctly describes the Quick Access Toolbar, both statements are correct.
Q2Read the assertion and reason about Find and Replace in MS Office. Assertion (A): Find and Replace helps a user locate specific text and replace it with other text in a document, worksheet or presentation. Reason (R): The Replace command searches for the given text and substitutes the replacement text wherever the user applies it. Choose the correct option.
Find and Replace is a common editing feature in Office applications. The assertion says that a user can locate specific text and replace it with another text string; that is exactly the purpose of the feature. The reason is also true because Replace first searches for the specified text and then substitutes the replacement text where the user chooses, either one by one or for all matches. Since the reason explains the mechanism behind the assertion, both statements are true and R correctly explains A.
Q3In context of MS-Excel, find the odd one out -
Scenario Manager, Goal Seek and Data Table are What-If Analysis tools in MS Excel. Portrait is a page-orientation setting used for printing or page layout, not a What-If Analysis feature. Hence A is the odd one out.
Q4Match the clipboard command with its usual function in MS Office applications. List I: I. Cut II. Copy III. Paste List II: 1. Inserts the clipboard content at the cursor position 2. Places a duplicate of selected content on the clipboard 3. Removes selected content and places it on the clipboard
Clipboard commands are shared across MS Office programs. Cut removes the selected text, cell content or object and places it on the clipboard, so I matches 3. Copy keeps the original item in place and places a duplicate on the clipboard, so II matches 2. Paste inserts whatever is currently on the clipboard at the cursor or selected location, so III matches 1. The complete matching is therefore I-3, II-2 and III-1.
Q5Consider the following statements about Format Painter in MS Office. Statement 1: It copies formatting such as font style, size, colour and borders from one place to another. Statement 2: It is mainly used to change the file name and storage location of a document. Which of the statements given above is/are correct?
Format Painter is a common formatting tool in Word, Excel and PowerPoint. Its purpose is to copy the appearance of selected content, such as font face, size, colour, borders or other formatting, and apply that appearance elsewhere. The cue in Statement 1 is copying formatting, which is exactly its function. Statement 2 refers to changing a file name or storage location; that is done through Save As or related file commands, not Format Painter. Therefore, only Statement 1 is correct.
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More questions
6Consider the following statements about the Quick Access Toolbar in MS Office. Statement 1: It provides quick access to frequently used commands such as Save, Undo and Redo. Statement 2: It is used only for changing the page margins of a document. Which option is correct?
7Which statement correctly describes the Quick Access Toolbar in common MS Office applications?
8Match the MS Office feature in List I with its usual purpose in List II. List I: I. Clipboard II. Spell Check III. Zoom IV. Print Preview List II: 1. To view how the page may look before printing 2. To temporarily hold copied or cut content 3. To check spelling errors in text 4. To change on-screen magnification
9In most MS Office applications such as Word, Excel and PowerPoint, which keyboard shortcut is commonly used to save the current file?
10Which of the following statements is incorrect about the Undo and Redo commands in MS Office applications?
11In context of MS-Word, fill in the blank – “Create a ……………… to assign a name to a specific point in a document”.
12Decorative text in MS-Word document is called -
13Read the Assertion (A) and Reason (R) given below. Assertion (A): In common MS Office applications, the Ribbon organises related commands under tabs such as Home, Insert and Review. Reason (R): Grouping commands by task helps users find and use common tools more quickly. Choose the correct answer.
14Which of the following is not a valid Master view option in Microsoft PowerPoint 2016?
15In MS-Word ‘Gutter’ is related to -