Basic Computer: MS Office Common Features MCQ — 15 Practice Questions with Answers

Explanation

The important phrase is copy only the formatting. Format Painter is a common MS Office tool available in applications such as Word, Excel and PowerPoint. It copies visual formatting, such as font style, size, colour, borders or cell format, from one selected item and applies it elsewhere. It does not copy the actual text or data. Mail Merge, Find and Replace and AutoCorrect solve different problems: personalised documents, searching text and automatic correction. Hence, the feature described in the question is Format Painter.

Explanation

The cue in the question is that the shortcut should work in common MS Office applications, not only in one programme. Ctrl+S is the standard Save shortcut across Word, Excel, PowerPoint and many other Windows programmes. It stores the current changes in the existing file; if the file has not been named before, Office normally opens the Save As dialog. Ctrl+P, Ctrl+N and Ctrl+O are also common shortcuts, but they are for Print, New and Open respectively. Therefore, the correct answer is Ctrl+S.

Explanation

Clipboard commands are shared across MS Office programs. Cut removes the selected text, cell content or object and places it on the clipboard, so I matches 3. Copy keeps the original item in place and places a duplicate on the clipboard, so II matches 2. Paste inserts whatever is currently on the clipboard at the cursor or selected location, so III matches 1. The complete matching is therefore I-3, II-2 and III-1.

Explanation

The Quick Access Toolbar is a shared Office interface feature. Its purpose is to keep frequently used commands within easy reach, independent of the active ribbon tab. Save, Undo and Redo are common examples, so Statement 1 is correct. Statement 2 is wrong because changing page margins is a layout function, and the toolbar is not meant only for margins. It can be customised with different commands. Therefore, the correct choice is that only Statement 1 is correct.

Explanation

This match-list tests very common shortcuts used across MS Office applications. Save is Ctrl+S; the letter S is a useful cue for saving the current file. Copy is Ctrl+C, which places the selected content on the Clipboard without removing it. Paste is Ctrl+V, which inserts the Clipboard content at the chosen position. So List I maps as Save to Ctrl+S, Copy to Ctrl+C, and Paste to Ctrl+V. Therefore the correct sequence is I-b, II-c, III-a.