Administrative terminology (paribhashik shabdavali)

Administrative terminology in LDC Paper II means the standard English-Hindi office vocabulary that a clerk must recognise for files, correspondence, authority, orders, finance, and service matters. Administrative terminology is a scoring part of the LDC Paper II language syllabus because it connects General Hindi with the practical vocabulary of government offices. The official LDC syllabus places administrative terminology in the General Hindi list and also includes a General English item on official and technical terms with their Hindi versions. According to the Rajasthan Staff Selection Board official LDC syllabus, Paper II carries 100 marks. For a clerical post, this does not mean long theory about public administration. It means recognising the standard Hindi equivalent of an English office term, recognising the English equivalent of a Hindi term, and selecting the spelling that would be acceptable in official correspondence. The safest base is the terminology standardised by the Commission for Scientific and Technical Terminology, especially its administrative glossary, because it is an official terminology source of the Ministry of Education and is meant for English-Hindi administrative use.

The examination angle is usually compact. A question may give office, file, circular, sanction, or appointment and ask for karyalaya, sanchika, paripatra, manzuri, or niyukti. It may reverse the direction and ask what anumodan, anujna, anudan, smaran-patra, or abhilekh means in English. It may also test close pairs: approval is not always the same as permission; sanction is not always the same as recommendation; notice is not the same as notification; and memorandum is not a casual memo in the everyday sense. In a government-office context, each term points to a distinct document, action, or level of authority.

For preparation, learn terms in clusters instead of memorising an isolated list. First, learn the office-and-file cluster: office, department, section, branch, file, note, draft, dispatch, receipt, reminder, and record. These are the words of daily clerical movement: a receipt enters the office, a file is opened, a note is put up, a draft is prepared, a letter is dispatched, a reminder follows, and the record is preserved. Second, learn authority and designation words: secretary, director, officer, clerk, assistant, chairman, committee, and competent authority. These identify who acts, who recommends, and who can finally approve. Third, learn order and communication words: notification, circular, memorandum, notice, tender, sanction, approval, permission, and recommendation. These are frequently confused because all are written communications, but their legal or administrative force differs. Fourth, learn finance and service terms: budget, grant, bill, salary, allowance, leave, posting, transfer, seniority, and appointment. These appear in service matters, establishment branches, and financial files.

Standard spelling matters. In Hindi administrative vocabulary, karyalaya is not the same as a loose spelling like karyalay; vibhag should not be replaced by a colloquial daftar when a standard equivalent is asked; anubhag and shakha should be used according to the office unit being named. The exam may include choices that are familiar in speech but not standard in official terminology. When the question says "official Hindi equivalent", prefer the formal, accepted term. When the question asks for meaning in English, choose the administrative meaning, not the broad dictionary meaning. For example, abhilekh is record, not merely writing; preshan is dispatch, not general sending; and saksham pradhikari is competent authority, not just able officer. A clean answer therefore depends less on decorative vocabulary and more on matching the term to its exact office function.